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Administrative Assistant - Estimating Department

Large and well-established architectural woodwork firm located near Ronkonkoma, NY seeks an experienced Administrative Assistant for their Estimating department.
Prior experience within the construction / millwork industry is a plus, however by no means required.
Main functions will include but are not limited to:

Responsible for coordinating bids
General Office Duties that support all aspects of the day to day operation (answer phones, filling, preparing packages, ordering, copy/fax/scan)
Data Entry: enter new jobs and estimates into construction accounting software system
Exceptional phone skills and customer service to assist with customer relations
Proofread, edit and prepare proposals, bid documents and pre-qualification forms
Assist in purchasing materials and equipment
Collect and analyze information for reporting purposes, track multi-phased deliveries to ensure that material is received in a timely manner
Follow direction and complete tasks independently
Maintain a high level of confidentiality
Other functions as needed
What our client is looking for:

Proficiency in MS Office (Outlook, MS Excel, MS Word)
Excellent time management skills
Ability to prioritize work
Well organized
Excellent written and verbal skills
Presentation skills
Ability to work in a fast-pace environment
Hours: Mon Fri 9:00 a. m. 5:30 p. m.
Salary is commensurate with experience plus comprehensive benefits package



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